A R E M I S CM

Construction & Engineering Contracts Notification & Compensation Event Management System

Designed to promote on-time payment applications to include project change orders, delay costs and compensation events to maximize cash flow and to settle contentious matters early.

  • Automated Notices for Payments, Variations, Delay and Costs.
  • Seamless Incorporation of any Form of Contract.
  • Complaint with Standard and Bespoke forms of Construction & Engineering Contracts.
  • Overcomes contractual TIME BAR clauses

Discover how AREMIS CM works

Play the video

Lightweight Compensation Management System

Provides senior management with real time monitoring of contract notifications and compensation events raised along with correspondence between design teams, employers, subcontractors and suppliers.

Effective in any industry where contracts for manufacture, supply or installation are used and changes occur in the process that have to recorded to claim payment.

Request Demo

Everything you need - all in one place

Dashboard

The quick access dashboard shows all information per project, allowing managers to assess progress and to view the quality of the record keeping, correspondence sent and received and any outstanding actions required.

Managers can review the system remotely saving time and maintaining contract administration standards.

Diary

A sophisticated site diary promotes contemporaneous site recording of daily onsite operations and progress even on the busiest of construction sites.

Prompts and drop-down menus encourage the user to add the maximum level of information. Site labour, material and plant can be recorded per location and task, and can be used to assess downtime in the event of delay and disruption events.

Project notices and compensation events are generated from the Diary entries and are recorded and saved in a secure cloud environment. Custom retrieval features help ensure that all events are captured in detail.

Notifications

After a notification or compensation event is recorded within the Diary, a contractually correct letter can be generated automatically incorporating the relevant conditions of contract clause references and notification requirements, which can be reviewed and approved by senior management before electronic transmission to the relevant party. The system provides automated ‘countdown’ warnings to make the ‘approver’ aware that a time-bar clause may be active.

Reduces the requirement for legal or expert contractual advice by providing contractually compliant correspondence in accordance with the conditions of contract Increases productivity by standardizing contract recording and contractual notification procedures and helps eliminates manual errors in handling correspondence.

Outstanding

Email

The integrated email system can receive external emails from relevant parties allowing all related correspondence to be stored within the system and facilitates the ‘countdown’ requirements of some contracts to record the response time of design teams and project managers. Notifications and related emails are ‘threaded’ together to facilitate ease of retrieval

Features

Identify Compensation Events

Facilitates the accurate recording of delay, disruption and loss and expense related matters in sufficient detail to recover expended costs. Notifications of delays and loss and expense are recorded on a risk register for ease of retrieval.

Automated Letter Generation

The salient conditions of contract are included within the system and provide contractually correct payment, variation, delay and cost related notification correspondence with an integral warning system designed to overcome contractual TIME BAR clauses. Automated prompts allows senior management to approve notification letters within the contractual time-bar deadline.

Action reminders

The system facilitates the accurate recording of information, reminders, countdowns and email alerts, to keep teams aware of any outstanding actions.

Accurate Recording of Site Information

Assists contracting organizations produce accurate site records and contractually compliant correspondence in accordance with most construction and engineering conditions of contract. Provides notices of payments, variations, delay and costs keeping the contractor complaint with his contractual obligations.

Cloud Storage

Documents, photographs and related correspondence are saved onto a 'cloud' for 24/7/365 retrieval. Developed as a ‘SaaS’ (Software as a Service) and contains the entire software infrastructure necessary to provide uninterrupted service and access from any computer with an internet connection.

Secure data.

Hybrid cloud SaaS hosted in UK-based Tier III data centres with hourly back-ups and encrypted data transfers.

System Benefits

Cost Effective

Reduces the requirement for legal or expert contractual advice by providing contractually compliant correspondence in accordance with the conditions of contract. Standardizes contract administration and contractual notification processes, reducing the margin for human error. Easily used by less experienced staff minimizing onsite costs whilst increasing the quality of record keeping, notification and management of compensation events.

User Friendly

Intuitive operation with ‘drop down’ menu based processes designed to minimize manual input and reduce the administrative process and time. Allows senior management to monitor the project administration and notification processes.

Time Bar Clauses

Overcome the problems associated with these by providing ‘count down’ warnings to send contractual notifications on time and in accordance with the conditions of contract.

Bespoke Company System

Adaptable to suit individual company requirements to implement company-wide standardized contract recording and notification procedure and can be extended to include other notification procedures such as set-off, contra-charges and claims management.

"Cashflow is the life blood of the construction industry"

Lord Denning Quotation in Modern Engineering (Bristol) Ltd. v. Gilbert-Ash (Northern) Ltd. (1973)

A positive cash flow is essential for a profitable business and costs incurred due to delays in the construction, engineering and manufacturing processes should be quickly recouped rather than left to final account stage.

Don't wait

Book Your Demo Here

Pricing

The system operates on a setup cost and an annual user license fee per project, which is determined by the number of licenses purchased and the duration of each project. No need to buy software and no complicated set-up and installation. Software as a Service, subscribe online and obtain full access to all the functionality and services required..

  • Store records on line.
  • Send and receive unlimited letters.
  • Keep emails, site records, data and photographs in one location for ease of retrieval.

Users can normally use the system features from a short video. The setup includes installing the particular conditions of contract, client/employer and agent contact information and the time-bar notification periods allowing the user to commence operations immediately. On-going support by phone and email is included.

Discounts available for multiple systems purchased Contact us for pricing details.

The system is fast, efficient and lightweight for users, allowing intuitive progress minimizing any training requirements. Users can understand the system features from a short video. The setup includes installing the particular conditions of contract, client/employer and agent contact information and the time-bar notification periods allowing the user to commence operations immediately. On-going support by phone and email is included within the user license fee.

Diary Entry

Day to day activity of the project will be recorded and saved in a secure environment cloudy. All project site activities can be monitored remotely form one location.

Dashboard

Dashboard will give you the big picture of the project and it co functionality , each user will have their own dashboard according to their needs.

Inbox

Inbox will bring all the out communication in to the system via email. It will be the major benefit for the client and the project team..

Letters

Each compensation event , the letter will be create automatically and give a chance to amend by the high rank officer if need.

It is Good For My Industries ?

Yes, this Compensation Management system is designed for use in any industry where the delivery of materials, assembly, fabrication or manufacturing processes may be subject to change, and the contractor wishes to record the events leading to the cause of the associated loss and expense, and provide the culpable party with an automated contractually correct compensation event notification.

Here are the answers to some of the most common functionality of our system.